Office Management Secretary II

About the Position

The University of Dodoma (UDOM) is recruiting an Office Management Secretary II for its Dar es Salaam office. This is a full-time position in the Admin & Office department.

Duties and Responsibilities

• Handle confidential matters with discretion
• Coordinate office needs and requirements
• Receive and distribute letters to respective officials
• Receive and direct visitors
• Receive telephone calls and take messages
• Handle travel arrangements on duty for senior officers and other members of the unit/department
• Ensure that copies of letters are properly filed
• Type confidential letters, circulars, certificates, charts, and stencils
• Take proper care of work facilities and equipment
• Ensure that the respective office is punctually open
• Perform other duties as assigned by the immediate supervisor

Required Qualifications

• Diploma in Secretarial Studies from a recognized institution
• Passed Shorthand (English) at a speed of 100 words per minute
• Passed "Hati Mkato" (Kiswahili) at a speed of 100 words per minute
• Proficiency in computer applications: MS-Word, MS-Excel, Internet, Email, and MS-Publisher
• Minimum 7 years of working experience
• Must sit for and pass the Management Development Examination for Executive Assistants Stage I