Offre fiable

Head of Administration

Mai Shayi Coffee

Abuja, Nigeria CDI

Publiée il y a 2 mois · Expire dans 3 semaines

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Description du poste

An exciting opportunity has arisen for a motivated professional. Role Purpose
  • The Head of Administration is responsible for providing strong administrative leadership and operational support across all Mai Shayi Coffee locations.
  • The role ensures that administrative systems, facilities, vendors, documentation, logistics and support services operate efficiently, cost-effectively and in full compliance with company policies, brand standards and regulatory requirements, enabling smooth day-to-day café and restaurant operations.
Key Responsibilities:
  • Develop, implement and continuously improve administrative policies, procedures and standard operating guidelines across head office and all café outlets.
  • Ensure full compliance with internal policies, brand standards, regulatory requirements and local authority regulations applicable to food and beverage businesses.
  • Oversee day-to-day administrative operations including office management, records management, correspondence and documentation control.
  • Manage facilities across all locations, ensuring cafés, kitchens, offices, warehouses, parking areas and staff facilities are safe, functional and well maintained.
  • Oversee preventive and corrective maintenance for coffee machines, kitchen equipment, furniture, fittings, power systems, water supply and sanitation facilities.
  • Supervise maintenance officers and coordinate external vendors to ensure timely repairs and minimal operational downtime.
  • Manage administrative aspects of vendor sourcing, onboarding, contracts, service level agreements and renewals in collaboration with procurement and finance.
  • Monitor vendor performance and enforce contract compliance for services such as cleaning, security, waste management, utilities and equipment servicing.
  • Provide administrative oversight of inventory, storekeeping and logistics processes, ensuring proper documentation, accountability and audit trails for consumables, non-consumables, uniforms and office supplies.
  • Work closely with operations and finance teams to minimize losses, wastage and stock variances across outlets.
  • Supervise workforce administration activities including attendance systems, shift documentation, staff welfare logistics and administrative support to HR processes.
  • Coordinate onboarding and exit logistics for staff, including ID cards, uniforms, tools, access permissions and asset handovers.
  • Support health, safety and hygiene compliance by coordinating inspections, incident reporting, risk assessments and safety training activities.
  • Liaise with regulatory bodies, inspectors and external stakeholders on administrative, compliance and facility-related matters.
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