Trusted listing
Head of Administration
Mai Shayi Coffee
Abuja, Nigeria
Permanent
Published 2 months ago · Expires 3 weeks from now
Job description
An exciting opportunity has arisen for a motivated professional.
Role Purpose
- The Head of Administration is responsible for providing strong administrative leadership and operational support across all Mai Shayi Coffee locations.
- The role ensures that administrative systems, facilities, vendors, documentation, logistics and support services operate efficiently, cost-effectively and in full compliance with company policies, brand standards and regulatory requirements, enabling smooth day-to-day café and restaurant operations.
- Develop, implement and continuously improve administrative policies, procedures and standard operating guidelines across head office and all café outlets.
- Ensure full compliance with internal policies, brand standards, regulatory requirements and local authority regulations applicable to food and beverage businesses.
- Oversee day-to-day administrative operations including office management, records management, correspondence and documentation control.
- Manage facilities across all locations, ensuring cafés, kitchens, offices, warehouses, parking areas and staff facilities are safe, functional and well maintained.
- Oversee preventive and corrective maintenance for coffee machines, kitchen equipment, furniture, fittings, power systems, water supply and sanitation facilities.
- Supervise maintenance officers and coordinate external vendors to ensure timely repairs and minimal operational downtime.
- Manage administrative aspects of vendor sourcing, onboarding, contracts, service level agreements and renewals in collaboration with procurement and finance.
- Monitor vendor performance and enforce contract compliance for services such as cleaning, security, waste management, utilities and equipment servicing.
- Provide administrative oversight of inventory, storekeeping and logistics processes, ensuring proper documentation, accountability and audit trails for consumables, non-consumables, uniforms and office supplies.
- Work closely with operations and finance teams to minimize losses, wastage and stock variances across outlets.
- Supervise workforce administration activities including attendance systems, shift documentation, staff welfare logistics and administrative support to HR processes.
- Coordinate onboarding and exit logistics for staff, including ID cards, uniforms, tools, access permissions and asset handovers.
- Support health, safety and hygiene compliance by coordinating inspections, incident reporting, risk assessments and safety training activities.
- Liaise with regulatory bodies, inspectors and external stakeholders on administrative, compliance and facility-related matters.
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