Executive Assistant at Accrete Petroleum Limited

Role Overview

We are seeking a highly organized and experienced Executive Assistant to provide comprehensive administrative and executive support to the Managing Director of an exploration and production company. The ideal candidate will be a proactive individual with strong interpersonal skills and meticulous attention to detail.

Key Responsibilities

• Manage the Managing Director's calendar, schedule appointments, and coordinate meetings with both internal and external stakeholders
• Serve as the primary point of contact between the Managing Director and internal teams, vendors, and business partners, ensuring clear and timely communication
• Provide comprehensive administrative and office management support to the Managing Director
• Maintain travel schedules and coordinate travel arrangements, including booking flights, accommodations, and visas
• Review all documents, reports, and correspondence prepared for executive signatures, ensuring accuracy in format, content, grammar, and spelling
• Organize and prepare materials for meetings, record minutes, and ensure timely follow-up on action items and deliverables
• Prepare and review internal and external presentations
• Prepare draft reports, background documentation, and conduct required research activities
• Receive, screen, and direct all inbound telephone calls, emails, and visitors to the Managing Director's office
• Troubleshoot and/or escalate office administration issues as needed
• Review, evaluate, and distribute priority correspondence for the executive team
• Facilitate communication with department managers, business unit leaders, and project managers
• Take and transcribe meeting notes
• Present a positive and professional image of the executive office to all visitors, suppliers, and other stakeholders

Required Qualities

• Highly organized with strong attention to detail
• Proactive approach to problem-solving
• Excellent interpersonal and communication skills
• Professional demeanor and presentation