Personal Assistant at Radio Now FM

About the Role

We are seeking a highly organized, proactive, and discreet Personal Assistant (PA) to provide high-level administrative and strategic support to the Managing Director (MD). The successful candidate will be responsible for managing the MD's schedule, communications, travel, and key administrative functions, enabling the MD to focus on strategic priorities and high-impact decision-making.

Key Responsibilities

Calendar & Schedule Management

• Coordinate and maintain the MD's calendar, including meetings, appointments, and travel
• Ensure efficient time management and conflict-free scheduling

Communication & Correspondence

• Handle and prioritize incoming emails, phone calls, and other communications
• Draft and proofread correspondence, presentations, and reports on behalf of the MD

Meeting Coordination

• Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items
• Liaise with internal and external stakeholders to ensure efficient meeting logistics

Travel & Logistics

• Plan and manage all aspects of the MD's travel arrangements, including flights, accommodation, itineraries, and visas
• Ensure smooth transitions and minimal disruptions during travel

Confidentiality & Discretion

• Handle sensitive and confidential information with the utmost integrity and professionalism
• Act as a trusted gatekeeper for the MD's time and attention

Administrative Support

• Maintain filing systems (digital and physical), track expenses, and support budgeting where required
• Support the MD in personal tasks when necessary, such as household management or private scheduling

Project & Task Management

• Track and manage key tasks, deadlines, and projects assigned by the MD
• Coordinate with teams to ensure follow-through on deliverables

Key Requirements

• Bachelor's Degree in Business Administration, Management, or related field