Executive Assistant at HR Aid

About the Role

Our client is seeking a highly organized and proactive Executive Assistant to support the daily operations of the business. This position offers a great opportunity for career growth while working in a dynamic, fast-paced environment.

Key Responsibilities

• Edit, draft, and prepare reports, presentations, and correspondence; ensure content is clear, accurate, and delivered on time
• Proofread materials for grammar, spelling, and formatting errors
• Conduct research on industry trends, competitive analysis, and relevant topics; provide summarized findings and recommendations to support strategic decision-making
• Manage executive calendars, schedule appointments, meetings, and conference calls
• Coordinate with internal and external stakeholders to ensure seamless scheduling and time management
• Track progress of ongoing projects, ensuring deadlines are met
• Maintain and organize project documentation, including timelines, deliverables, and meeting notes
• Accurately input and maintain data in internal databases, spreadsheets, and systems; ensure data integrity and assist with generating reports
• Support business development efforts, including lead generation, client outreach, and follow-up
• Assist with proposal writing for client projects seeking funding
• Perform additional responsibilities as required

Required Qualifications

• Associate's or Bachelor's degree in Business Administration, Communications, or related field
• 4+ years of professional experience as an Executive Assistant or in a similar administrative role

Key Competencies

• Detail-oriented and highly organized
• Proactive and efficient
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency with office management tools and systems