Admin Officer / Social Media Manager at HR-EX Consulting

Job Summary

An established company is recruiting for an Admin Officer / Social Media Manager who will serve as the first point of contact for visitors and clients, ensuring a warm, professional, and efficient reception experience. The ideal candidate will provide comprehensive administrative support, manage office operations, and create engaging social media content to enhance the company's online presence. The successful candidate must be versatile, well-spoken, organized, and creative, with a strong background in administration and communication.

Key Responsibilities

Reception & Client Services

• Receive and welcome visitors, clients, and vendors in a professional and courteous manner
• Maintain a clean, organized, and presentable reception area at all times
• Keep accurate records of visitor logs and deliveries
• Manage incoming calls, emails, and correspondence, ensuring prompt redirection or follow-up

Administrative Support

• Provide comprehensive administrative support to the Executive Assistant to the MD and Admin Manager
• Relieve the EA in her absence by coordinating the MD's calendar, meetings, appointments, and travel arrangements
• Prepare and organize documents, reports, memos, and presentations as required
• Assist in organizing company events, meetings, and internal activities
• Support general office operations including filing, photocopying, scheduling, and documentation

Office & Facility Management

• Monitor and maintain inventory of office supplies, stationery, and work tools
• Liaise with vendors and service providers to ensure timely supply and maintenance of office equipment
• Ensure proper functionality of front-desk work tools and escalate issues promptly
• Support facility-related tasks such as coordinating repairs and ensuring the office environment remains conducive

Social Media Management

• Create, schedule, and manage content across the company's social media platforms
• Develop engaging posts, captions, and campaigns aligned with company objectives and brand voice