Admin Officer / Social Media Manager

Position Overview

An exciting opportunity has arisen for a motivated professional to join our team. The Admin Officer / Social Media Manager will serve as the first point of contact for visitors and clients, ensuring a warm, professional, and efficient reception experience. This role also provides administrative support to the Executive Assistant to the MD/Admin Manager, relieves the EA in her absence, manages office supplies and work tools, and creates engaging social media content to enhance the company's online presence. The ideal candidate must be versatile, well-spoken, organized, and creative, with a strong background in administration and communication.

Front Desk & Customer Service

• Receive and welcome visitors, clients, and vendors in a professional and courteous manner
• Maintain a clean, organized, and presentable reception area at all times
• Manage incoming calls, emails, and correspondence, ensuring prompt redirection or follow-up
• Keep accurate records of visitor logs and deliveries

Administrative Support

• Provide comprehensive administrative support to the EA to the MD and Admin Manager
• Relieve the EA in her absence by coordinating the MD's calendar, meetings, appointments, and travel arrangements
• Prepare and organize documents, reports, memos, and presentations as required
• Assist in organizing company events, meetings, and internal activities
• Support general office operations including filing, photocopying, scheduling, and documentation

Office Management

• Monitor and maintain inventory of office supplies, stationery, and work tools
• Liaise with vendors and service providers to ensure timely supply and maintenance of office equipment
• Ensure proper functionality of front-desk work tools and escalate issues promptly
• Support facility-related tasks such as coordinating repairs and ensuring the office environment remains conducive

Social Media Management

• Create, schedule, and manage content across the company's social media platforms