Admin & Importation Officer

An established company is recruiting for the following position. Position Overview:

• The Admin & Importation Officer supports office administration while coordinating the importation of pharmaceutical products. The role ensures timely shipment, accurate documentation, regulatory compliance (including NAFDAC), and efficient office operations.

Key Responsibilities: Importation & Compliance:

• Coordinate import documentation from order placement to warehouse receipt

• Liaise with overseas suppliers, banks, freight forwarders, and clearing agents

• Work with the Pharmacist to ensure all documents required for NAFDAC clearance are complete

• Track shipments, monitor delivery timelines, and ensure compliance with import regulations

• Process foreign payments and reconcile supplier invoices

• Maintain proper import records for audit and regulatory review.

Administrative Support:

• Maintain accurate company databases and filing systems

• Coordinate office vendors, supplies, and service providers

• Manage company vehicles (maintenance, repairs, usage logs)

• Support training programs and internal office events

• Prepare staff ID cards and manage expatriate records.

Required Qualifications: & Experience

• Bachelor’s degree in Business Administration, Logistics, or related field

• 2–3 years’ experience in administration and/or importation

• Knowledge of importation processes; NAFDAC exposure is an advantage

• Proficiency in MS Office

• Strong organizational and communication skills.