HR Documentation Officer at Fort Knox Group

About the Role

Fort Knox Group is expanding its dynamic team and seeking a detail-oriented HR Documentation Officer to manage employee documentation and compliance processes for outsourced staff in Lagos, Nigeria.

Key Responsibilities

• Coordinate and oversee the completion of onboarding and employment documentation for outsourced staff
• Verify and securely store all employee documents including offer letters, guarantor forms, IDs, and medical certificates
• Conduct background checks and verifications (address, guarantor, employment history, etc.) as required
• Maintain an accurate HR database and ensure data confidentiality
• Ensure compliance with PENCOM, NSITF, ITF, and tax documentation standards
• Support audits and prepare periodic documentation and verification reports
• Collaborate with HR and payroll teams to ensure timely documentation before deployment

Qualifications and Experience

• Bachelor's Degree in Human Resources, Business Administration, Industrial Relations, or related field
• Minimum of 2–3 years of experience in HR documentation, records management, or HR administration (preferably within an outsourcing or HR services firm)
• Proven experience conducting background checks (advantageous)
• Sound knowledge of Nigerian labour and compliance documentation standards

Required Skills and Competencies

• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• High integrity and ability to handle confidential information
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Effective communication and interpersonal skills
• Ability to work under pressure and meet deadlines

Performance Expectations

• 100% completion of documentation before staff deployment
• Accuracy and timeliness in data entry and background verification
• Full compliance with client and statutory requirements