Administrative Officer (Facility Management)

About the Role

Petrogap Oil and Gas Limited is seeking a qualified Administrative Officer for our Lagos office. This position involves overseeing facility management, procurement, budget administration, and team supervision.

Compensation

Salary range: 300,000 – 400,000 NGN net

Key Responsibilities

• Prepare and manage the annual departmental budget
• Procure office supplies and consumables at competitive prices while maintaining consumption records and adhering to budget guidelines
• Design and implement office policies, establishing standards and procedures
• Develop and review vendor selection criteria; maintain and expand the vendor/supplier list
• Liaise with vendors and suppliers to negotiate quality, discounts, and competitive pricing
• Conduct research on process improvement methods to enhance efficiency and minimize expenditure
• Process and arrange timely payment of office utilities and domestic bills (DSTV, Internet, phone, waste disposal, electricity, diesel, fuel, etc.) and manage subscription updates and computer upgrades
• Manage and maintain plant and machinery, including power generating sets on the premises
• Supervise, maintain, and manage the general outlook, equipment, and company assets; coordinate with maintenance personnel
• Supervise and monitor support staff and customer service teams
• Conduct performance appraisals for support staff
• Monitor, instruct, and appraise security guards on premises security
• Design an easily retrievable filing system

Required Qualifications

• Bachelor's degree (B.Sc.) in any relevant discipline
• 3–5 years of professional experience in facility management, procurement, and administration
• Relevant professional certification in facility management or related field
• Female candidates only

Knowledge, Skills, and Attributes

• Strong networking and interpersonal skills
• Excellent written and oral communication skills
• Ability to lead and manage a team
• Strong influencing and negotiation skills