Executive Assistant at Eye Foundation Hospital

Job Summary

Eye Foundation Hospital seeks a dedicated Executive Assistant to provide comprehensive administrative and executive support. The successful candidate will handle a wide range of responsibilities while working independently with minimal supervision. This role requires interaction with staff at all levels in a fast-paced environment, sometimes under pressure. The ideal candidate will demonstrate flexibility, proactivity, resourcefulness, and efficiency while maintaining the highest level of professionalism and confidentiality.

Expert-level written and verbal communication skills, strong decision-making ability, and meticulous attention to detail are essential for success in this position.

Key Responsibilities

• Manage executive calendars with heavy scheduling demands, coordinating complex meetings with internal and external executives, assistants, and consultants
• Answer phones and direct incoming calls to appropriate parties promptly and efficiently
• Manage incoming and outgoing electronic communications on behalf of senior leadership
• Assist with preparation of presentation materials and reports
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing correspondence as needed
• Assist in pipeline and forecast preparation and management
• Prioritize and manage multiple projects simultaneously, following through on issues in a timely manner
• Arrange travel schedules and reservations as needed, including expense reimbursement processing
• Coordinate and launch hardcopy or email campaigns to consultants, clients, and prospective clients
• Schedule tasks and coordinate with various team members
• Administer shared office resources, products, equipment, and services
• Perform additional duties as assigned

Required Qualifications

• Expert-level written and verbal communication skills
• Strong decision-making ability
• Exceptional attention to detail
• Ability to work independently with minimal supervision
• Professionalism and discretion with sensitive information
• Flexibility and resourcefulness in a fast-paced environment
• Ability to manage multiple priorities simultaneously