Legal Clerk at Emerge Egress Consulting

About the Role

A dynamic team is expanding and looking for the right talent to join as a Legal Clerk. This is a key administrative and operational position that ensures the smooth functioning of the office.

Core Duties and Responsibilities

• Ensure day-to-day office activities run smoothly and efficiently
• Maintain daily staff attendance registers and office records according to firm procedures
• Keep the office library register up to date
• Receive and respond to calls and manage a busy switchboard
• Serve as liaison between advocates and their Personal Assistants, conveying relevant emails and calls in a timely manner
• Ensure timely dispatch of documents and follow up on invoices and payments
• Scan all incoming documents as required
• Prepare and write vouchers and manage petty cash administration
• File and maintain proper records of all documents
• Supervise office cleaning, hygiene, and sanitation standards
• Organize and schedule appointments and meetings for partners and staff members in a proactive and efficient manner
• Coordinate meeting logistics and prepare briefs, minutes, and reports in a timely manner
• Oversee operational and administrative tasks to ensure optimal office functioning
• Handle reception and corporate communication via calls, emails, and online platforms according to established protocols
• Manage mail, phone calls, and other corporate communication tools appropriately
• Perform various secretarial duties including typing and drafting for staff members as required
• Monitor resources utilization reports and administrative budgets
• Ensure timely payment of subscriptions, bills, and other firm obligations
• Coordinate logistical arrangements for partners and office team, including accommodation, travel, visas, and transfers
• Act as key liaison contact between the office and various stakeholders