HR Assistant - Team Plus Limited, Nairobi

We are seeking an experienced professional for this opening. Position Overview: Human Resource Assistant Position Overview: The Human Resource Assistant supports the HR department by managing employee records, ensuring smooth communication with clients regarding staffing updates, and maintaining compliance with company policies. This role plays a vital part in daily reporting, addressing staff absences, and handling HR documentation to ensure seamless operations in the hospitality sector. Key Responsibilities:

• Daily Reporting:

• Maintain and file accurate daily reporting data, including attendance, shift schedules, and staffing updates.

• Report absences or tardiness promptly to the client and coordinate arrangements for relievers. 

• Communicate staff leave plans to the client in advance and ensure proper handovers are in place.

• Staffing and Coordination:

• Collaborate with the operations team to find suitable relievers for absent employees, ensuring minimal disruption to services.

• Assist in scheduling interviews and onboarding processes for new hires.

• Employee Documentation and Compliance:

• Monitor staff attendance and adherence to schedules, addressing any issues proactively. 

• Prepare employment contracts, ensuring they are signed and filed appropriately.

• Update and maintain employee records, including contact details, leave balances, and performance evaluations.

• Draft and review company policies, ensuring alignment with labor laws and organizational standards.

• Assist in preparing and distributing HR-related documents, such as memos and disciplinary notices.

• Leave Management:

• Track employee leave applications and ensure compliance with the company’s leave policies.

• Notify clients of upcoming employee leave and provide updates on replacements or adjustments.

• Client Communication:

• Serve as the primary point of contact for client inquiries related to HR matters.

• Provide timely updates on staffing changes, employee performance, and other relevant issues.

• Address and resolve any client concerns regarding HR operations professionally.

• General HR Support:

• Support recruitment efforts, including screening resumes and scheduling interviews.

• Assist in organizing staff training sessions and maintaining training records.

• Ensure compliance with labor laws and regulations within the hospitality industry.