Executive Assistant - Interactive Resource Management Ltd, Nairobi

A dynamic team is expanding and looking for the right talent. Purpose of the Role To provide confidential, proactive, and high-level personal and administrative support to the Group General Manager, ensuring effective coordination, communication, follow-up, and governance support, with limited audit and finance coordination responsibilities Role Accountabilities

• Manage the GGM diary, appointments, meetings and travel arrangements.

• Act as the primary point of contact for the GGM’s office with internal and external stakeholders.

• Prepare meeting agendas, presentations, briefing notes, board papers and accurate minutes.

• Track executive action points and follow up to ensure timely execution and closure.

• Coordinate information flow between the GGM and management, ensuring deadlines and commitments are met.

• Maintain organized electronic and physical filing systems for correspondence, reports, contracts and records.

• Support audit processes through coordination of documentation, meetings and audit queries.

• Maintain registers for board actions, audit issues, approvals, expansion projects policies and compliance actions.

• Assist in preparation and formatting of management, executive and board reports.

• Support process improvement and efficiency initiatives within the executive office.

• Liaise with Finance, Audit, Legal and other departments on matters requiring executive attention.

• Perform any other duties as assigned in support of the GGM and executive leadership

Required Qualifications: and Education Requirements

• Degree in Business Administration, Management, Finance or a related field.

• Minimum 3–5 years’ experience as a PA or Executive Assistant supporting senior management.

• Experience supporting board or senior leadership engagements is desirable.

• Prior exposure to finance, audit, or compliance environments is an added advantage.