Administrative and Communications Assistant at Kenya Women in Insurance

About the Organization

Kenya Women in Insurance (KWIIN) is seeking a proactive and highly organized Administrative and Communications Assistant to support the Association's leadership and Secretariat.

Purpose of the Role

This role exists to strengthen KWIIN's operational efficiency, enhance communication, grow the Association's brand, and support member engagement across the insurance sector. The ideal candidate will be an excellent communicator with strong administrative skills and the ability to coordinate multiple activities and stakeholders.

Key Responsibilities

Administrative Support

• Manage the Executive Council's calendar, schedule meetings, and take minutes
• Prepare, proofread, and format official correspondence, reports, and presentations
• Maintain organized digital filing systems and Association records

Communication and Stakeholder Management

• Manage member correspondence and official email communication
• Oversee KWIIN's social media platforms management (LinkedIn, X/Twitter, Facebook, etc.)
• Support the development of newsletters, press releases, and other communication materials
• Draft and manage communication with sponsors and stakeholders, and support fulfillment of sponsorship obligations

Event Coordination

• Coordinate virtual events including forums, webinars, and training sessions
• Support planning and execution of in-person events, including venue logistics, supplier management, speaker coordination, sponsor engagement, giveaways, and event materials

Membership and Program Coordination

• Maintain and update the membership database, including tracking member payments
• Support the onboarding and engagement of new members
• Assist in coordinating training programs and member development initiatives

Reporting

The Administrative and Communications Assistant will work closely with the KWIIN Executive Council and report directly to the President.