Legal Admin Assistant

About the Role

A full-service, medium-sized law firm with diverse practice areas including litigation, real estate, corporate, and estates is seeking a highly organized and proactive Legal Administrative Assistant to join their administration team. This position offers excellent opportunity for career growth within a professional legal environment.

Core Responsibilities

• Manage day-to-day administrative operations to ensure smooth office functioning
• Maintain proper records according to firm procedures and filing systems
• Maintain daily staff attendance registers
• Keep the office library register current and organized
• Receive and respond to calls and manage the office switchboard efficiently
• Communicate timely information and calls to advocates and their personal assistants
• Scan all incoming documents as required
• Ensure timely dispatch of documents and follow up on invoices and payments
• Prepare and process vouchers
• Supervise office cleanliness, hygiene, and sanitation standards
• Organize, diary, and schedule appointments and meetings for partners and staff members
• Coordinate meetings proactively and efficiently
• Oversee operational and administrative tasks to maintain optimal office function
• Prepare meeting briefs, minutes, and reports in a timely manner
• Handle reception and corporate communication via phone, email, and online platforms following established protocols
• Perform secretarial duties including typing and drafting documents for staff members
• Prepare petty cash accounts and administrative budgets
• Follow up on resource utilization reports
• Ensure timely payment of partner and firm subscriptions and bills
• Coordinate logistical aspects for partners as needed

Location

Nairobi, Kenya