Human Resources Administrative Assistant at Power Governors Limited

About the Role

Power Governors Limited is seeking a qualified Human Resources Administrative Assistant to join our team in Nairobi, Kenya. In this role, you will provide essential support to our HR department, ensuring smooth operations across recruitment, employee administration, payroll support, and office management.

Operational Responsibilities

• Assist in scheduling interviews and liaising with candidates
• Prepare onboarding materials and facilitate orientation for new hires
• Update HR databases and maintain accurate personnel records
• Handle document filing including contracts, leave forms, and performance reports
• Collect and verify attendance and leave records
• Assist in addressing payroll and benefits-related inquiries
• Support the organization of employee engagement activities
• Address minor employee concerns and escalate complex issues appropriately
• Organize and coordinate training sessions and workshops
• Maintain training records and compile feedback
• Manage office supplies, equipment maintenance, and vendor coordination
• Schedule meetings, manage calendars, and handle correspondence
• Support audits by preparing required documentation
• Ensure proper documentation of compliance-related processes
• Collect and compile HR data for reporting purposes
• Assist in generating reports on recruitment, attendance, and employee satisfaction
• Generate invoices and coordinate with the accounts department
• Perform data entry of telematics into accounting software
• Perform other duties as assigned

Key Result Areas

• Ensure a seamless hiring and onboarding process
• Maintain accurate and up-to-date employee information
• Support timely and accurate payroll processing
• Foster a positive work environment and support conflict resolution
• Facilitate learning opportunities and track employee progress
• Ensure efficient day-to-day office operations
• Maintain organizational compliance with legal and policy requirements
• Provide accurate information to support decision-making
• Maintain a well-organized and efficient office environment
• Ensure smooth internal communication and coordination

Required Qualifications and Skills

• Diploma in Human Resource Management