HR Administrator (Part Time) at Action Aid

About the Role

We are seeking an HR Administrator to provide specialized support for expatriate staff administration and HR process development. This part-time position offers the opportunity to work with an established organization managing international mobility and expatriate services.

Primary Responsibilities

Expatriate Services Management

• Manage creditor invoicing and payments related to expatriate staff
• Handle registration and processing of payroll transactions
• Manage foreign taxation issues, including correspondence with authorities
• Maintain accurate records of salary payments and expatriate-related expenses
• Administer hosting agreements and contracts for expatriate employees
• Support onboarding, relocation, and administrative arrangements for expatriate staff
• Provide guidance and administrative support for expatriate benefits, allowances, and compliance
• Act as primary point of contact for expatriate employees on HR administrative matters

HR Administration and Process Development

• Support the People & IT team with general HR administration
• Contribute to developing and improving HR processes related to international mobility
• Collaborate with finance and payroll teams to ensure accurate and timely reporting
• Assist with ad hoc HR projects and organizational initiatives as needed
• Ensure data quality and reporting within HR systems (Mindkey, Lessor, Business Central, Continia)

Required Competencies and Experience

• Solid experience with HR administration, preferably with expatriate staff
• Knowledge of payroll processes, taxation, and contract administration
• Strong IT skills and ability to work with HR and finance systems (Mindkey, Lessor, Business Central, Continia)
• Detail-oriented, structured, and reliable in handling sensitive employee data
• Strong communication skills in English (written and verbal)
• Ability to collaborate across teams and with international colleagues

Preferred Qualifications

• Previous experience with NGOs or international organizations
• Knowledge of Danish and international employment law related to expatriates
• Experience in developing and documenting HR processes
• Cultural awareness and ability to support staff across different contexts

Location

Nairobi, Kenya