Finance and Administration Intern at Brooke East Africa

Position Overview

This position offers a great opportunity for career growth. The Finance and Administration Intern will support the finance and administrative functions of the organization for a period of one year, gaining requisite experience to advance their career. This includes assisting with financial record-keeping, processing of documents, administrative support, and ensuring adherence to internal procedures and external regulations.

Reporting Structure

Reports to: Finance Officer
Department: Finance and Administration

Key Responsibilities

Petty Cash Management

• Prepare timely petty cash payments
• Maintain petty cash float via M-Pesa at approved levels
• Process petty cash requests efficiently
• Disburse petty cash only upon satisfactory verification of accurate documentation, authorized transactions, and alignment with financial system requirements
• Record petty cash payment vouchers daily in the cash/bank sub-journal
• Ensure petty cash documentation is filed for record-keeping and facilitate monthly reconciliation
• Support petty cash documentation and facilitate spot checks as needed
• Maintain custody of the office M-Pesa cash fund

Payment Processing and Documentation

• Prepare payment vouchers with proper coding to respective accounts
• Ensure all transactions are properly and fully documented, approved, and recorded in the cash/bank sub-journal
• Prepare and file supporting documentation according to Brooke EA procedures

Expense Reporting and Review

• Review expense reports (travel and operational) for accuracy and completeness
• Ensure expense reports are fully approved and documented

Accounting Support

• Assist in checking financial documents for accuracy and completeness
• Assist in proper coding of expenses in line with relevant systems and procedures