Procurement Officer at Concern Worldwide

About the Role

We are seeking a dynamic Procurement Officer to join our expanding team. You will be responsible for managing procurement activities, supplier relationships, and logistics operations to ensure timely and cost-effective delivery of supplies and services.

Main Duties and Responsibilities

Procurement Management

• Process service requests (SR's) with proper authorization and in compliance with donor-specific rules
• Procure supplies and services as per specifications, including vehicle hire, accommodation, conferences, visibility materials, office consumables, furniture, and IT equipment
• Update the SR tracker on a weekly basis, clearly indicating procurement status for all actioned procurements
• Source quotations through RFQs/RFPs and prepare Quotation Evaluation Forms (QEF's)
• Ensure proper review and authorization by budget holders in accordance with approved Delegation of Authority (DOA) and compliance with technical specifications, delivery schedules, and payment terms
• Liaise with suppliers as needed throughout the procurement process
• Process invoices accurately upon completion of service or delivery of supplies
• Update invoice and SR trackers in real-time
• Complete payment requests and coordinate with Finance to ensure timely supplier payments
• Ensure timely purchase and delivery of equipment and emergency requests in accordance with organizational policies and procedures
• Maintain soft copy and hard copy filing for logistics and procurement documents
• Participate in supplier evaluations, assessments, prequalification, and market surveys
• Provide support in the establishment of approved supplier lists

General Responsibilities

• Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies with your team and beneficiaries
• Demonstrate commitment to providing a safe working environment
• Take all possible measures to meet Core Humanitarian Standards (CHS)
• Perform additional duties as assigned by the Line Manager

Person Specification

Minimum Education and Qualifications

• Degree in Logistics, Procurement, Supply Chain Management, or related field
• Professional certification in procurement and logistics or supply chain management
• Relevant procurement experience

Location

Nairobi, Kenya