Legal Secretary at Emerge Egress Consulting

Role Objective

A medium-sized law firm headquartered in Nairobi seeks an experienced Legal Secretary to enhance operational efficiency and provide comprehensive administrative support to the management team.

Core Duties and Responsibilities

• Supervise junior staff and delegate tasks as needed
• Prepare bids, tenders, proposals, and presentations to support business development initiatives and meet turnaround time targets
• Handle all correspondence via mail, calls, and other communication channels
• Manage general administration and secretarial duties
• Prepare various administrative and operational reports
• Oversee office utility bills, ensure timely payments, and follow up on accounts
• Coordinate meetings, office events, and industry-relevant activities
• Serve as key liaison contact between the office and various stakeholders including government authorities, suppliers, clients, and staff
• Organize and maintain the Director's calendar, diaries, and appointments; coordinate meetings proactively and efficiently
• Prepare briefs, minutes, and reports for meetings
• Represent the Partner and management in various meetings as required
• Perform additional duties as allocated by management

Key Competencies

• Excellent organizational skills
• High integrity
• Ability to maintain confidentiality
• Reliability
• Excellent customer care skills

Qualifications

• Certificate or Diploma in Business Administration or related field
• Minimum 3 years of professional experience