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Inventory Assistant
The Maa Trust
Nairobi, Kenya
Permanent
Published 2 months ago · Expires 4 weeks from now
Job description
A top employer is now accepting applications for this role.
- The Inventory Assistant role will be to ensure the efficient management of all inventories within a decentralized storage system.
- This includes stock handling, tracking, and reporting for Program stores, Maa Beadwork stores (Raw materials), consumables, and other related inventories.
- The role is crucial in ensuring accurate record-keeping, timely stock replenishment, and supporting overall procurement and supply chain operations.
- Inventory Management
- Receive, inspect, arrange in the store and record incoming stock across all store locations which involves lifting and stacking items
- Ensure all inventories are properly labeled, stored, and tracked.
- Conduct regular stock counts and reconcile with inventory records.
- Maintain an up-to-date and accurate inventory management system.
- Identify and report any stock discrepancies, damages, or losses immediately.
- Decentralized Store Support
- Maa Beadwork Raw Material Stores
- Track movement of raw materials.
- Work closely with production teams to update stock records after each production phase.
- Ensure safe and clean storage practices are followed to preserve product quality.
- Consumables Store
- Maintain adequate stock levels of day-to-day operational consumables.
- Receive, arrange and Issue consumables based on approved requisitions and update records accordingly which includes lifting and stacking items.
- Monitor usage trends and inform the Inventory and Sourcing Officer for timely reordering.
- Maintain accountability for items issued to departments and track returns or replacements as necessary.
- Documentation and Reporting
- Update inventory sheets for the above stores daily with stock movements.
- Work closely with the Inventory and Sourcing Officer to coordinate purchases, deliveries, and stock replenishment.
- Compliance and Safety
- Follow all internal controls and inventory procedures to ensure transparency and accountability.
- Ensure safe storage and handling of all inventory items, including fragile or sensitive materials.
- Report any safety hazards or incidents within the store areas.
- A degree in Supply Chain Management, Procurement, Stores management or related field.
- Completed or at least CPSP Part 1 is an added advantage.
- At least Two (2) years of experience in inventory or storekeeping roles.