HR and Administration Intern – Entry Level Position

Strategy and Vision

• Actively support the values of Johanniter International and align work accordingly
• Contribute to the development and implementation of the global strategy of Johanniter International Assistance in your area of responsibility
• Support the implementation of the country strategy in alignment with the global JIA strategy

HR-Related Tasks

• Support staff recruitment activities, including posting job advertisements and conducting first-stage shortlisting
• Assist with onboarding of new staff
• Maintain HR tools and systems including staff contracts, leave planning and tracking, performance management, and immigration processes
• Maintain personnel files to ensure they are up to date, complete, and well organized
• Assist in filing of statutory documentation

Administration Tasks

Perform the following duties as requested by the HR & Administration Officer:

General Clerical Duties

• Photocopying and scanning of documents
• Draft emails and letters to staff and suppliers
• File administration documents and correspondence

Messenger and Errand Duties

• Purchase office internet and staff airtime; prepare cash liquidation documents for Finance
• Coordinate with vendors for office supply purchases; prepare cash liquidations and supporting documents for Finance
• Deliver documents to various offices as requested
• Support management of country office facilities and ensure repairs, plumbing, electrical, and maintenance works are completed in a timely manner in accordance with lease agreement terms
• Support the HR and Administration Officer with additional duties as needed