Account Specialist - AP

About the Role

Repi Soap & Detergent PLC is seeking an Accounts Payable Specialist to join our Finance & Accounting team in Addis Ababa, Ethiopia. In this role, you will manage vendor transactions, ensure compliance with company policies, and maintain accurate financial records.

Key Responsibilities

• Ensure weekly reporting of purchase order status (PO received not invoiced) for all vendor-related transactions
• Verify proper documentation following the 3-way matching principle (PO, GRN, and invoice) and generate exception reports when necessary
• Ensure full compliance with Finance & Accounting Policy, Procurement policies, and applicable procedures
• Prepare quarterly vendor statements and exchange with vendors
• Verify correct calculation of tax liabilities (VAT, Excise tax, payroll tax, withholding tax, and pension)
• Monitor and control AP accounts to ensure invoices are recorded and processed accurately and timely per company financial policies
• Control contractual-based procurement processes
• Keep business updated with all policy changes
• Identify delayed or missed payment documents and other irregularities
• Perform account reconciliations and monitor vendor account details
• Review account statuses and generate age analyses on a weekly basis
• Organize reconciled payment reports for monthly, quarterly, and annual tax declaration purposes and report timely to the Tax Accountant
• Reconcile the General Ledger with all vendor sub-ledgers and ensure accuracy of data with financial dimensions
• Clear GRN (Goods Received Notes) on a daily basis
• Verify PR, RFQ, PO, invoices, GRN/SES, and other supporting documents for appropriate documentation prior to payment
• Control vendor guarantee cheques and performance bond deposits and reconcile periodically with purchase agreements
• Maintain financial documents with maximum care and confidentiality
• Investigate and resolve vendor and departmental complaints and queries regarding payment issues
• Communicate with Supply Chain and vendors via phone, email, or face-to-face meetings

Location

Addis Ababa, Ethiopia