Office Assistant I

An established company is recruiting for the following position. About the CompanyOVID Construction Plc, established in 2013, is a Design and Build (DB) company with G -1 building construction license. It is legally registered and operates in Ethiopia, Djibouti, and Kenya having over 7,000 permanent and temporary employees including highly experienced staff from different areas of specialization. The founder has brought in vast industrial experience and knowledge and values a cost-effective yet efficient approach to construction.OVID Construction has introduced several advanced building technology systems, which makes the company different and unique from other construction companies. Our company is the pioneer in introducing Ready-Mix concrete, Magnesium board/panel technology, Light Gauge Steel, K Span, and Kum Kang building system to Ethiopia and maybe East Africa.This guarantees customer satisfaction and trust by providing high-quality products, high service that is useful, safe, and reliable. Administrative SupportProvide general office support to managers and staffPrepare letters, memos, and reportsHandle photocopying, scanning, and filing documentsMaintain office records (physical and electronic)Receive and distribute incoming mailDocument Control & FilingOrganize project files (contracts, drawings, invoices, purchase orders)Maintain proper filing system for site and head office documentsTrack document movement between departmentsEnsure confidential documents are safely storedCommunication & Front Desk DutiesAnswer phone calls and direct them to appropriate staffReceive visitors, clients, suppliers, and subcontractorsSchedule meetings and prepare meeting roomsTake meeting minutes when requiredSupport to Project & Finance TeamAssist in preparing payment requestsSupport procurement documentation (LPOs,quotations) Help follow up on approvals and signaturesRecord daily attendance or timesheets (if assigned)Office Supplies & LogisticsMonitor and request office stationeryKeep record of office equipment usageCoordinate courier servicesSupport travel and accommodation arrangementsCompliance & Record KeepingEnsure documents follow company format and policyMaintain updated employee or project filesAssist during audits by organizing required documents