Admin and Operations officer- Maternity Leave Cover

About the Organization

The American Jewish Joint Distribution Committee (JDC) is an international non-governmental organization impacting millions of lives in more than 70 countries, leveraging a century's experience confronting poverty and crisis around the world. JDC began working in Ethiopia in 1983, striving to advance the health and wellbeing of those living in the Gondar region.

Position Overview

Reports to: Program Operations Manager
Additional Manager: Director of Budget and Finance
Location: Addis Ababa, Ethiopia

The Admin and Operations Officer is responsible for the coordination and efficient management of administrative, financial, and operational functions within JDC Ethiopia.

Key Responsibilities

Procurement

• Collect proforma invoices and prepare bid analysis reports
• Manage purchasing processes and ensure compliance with procurement policies
• Establish and maintain strong relationships with vendors and suppliers

Finance Support

• Prepare and process payments, including per diems and petty cash management
• Support budget tracking and prepare financial reports in collaboration with the finance team

Administration

• Draft and manage administrative documents, including letters and agreements
• Oversee office supplies and maintain staff HR files
• Supervise office maintenance

Event and Logistics Support

• Liaise with hotels and service providers for event and meeting arrangements
• Assist in coordinating travel arrangements and logistics for staff and program activities

Inventory Management

• Maintain an organized inventory system for office and program supplies
• Receive, verify, and record incoming items, ensuring accurate documentation
• Dispatch supplies and equipment to appropriate departments as needed
• Conduct regular inventory checks and prepare reports to track stock levels

Additional Duties

• Perform other duties as assigned by supervisors