Executive Secretary/Assistant Admin

Organization

TOGETHER is a leading indigenous Civil Society Organization (CSO) in Ethiopia, dedicated to empowering persons with disabilities, with a specialized focus on visual impairment. Established in 2013 and registered with the Authority for Civil Society Organizations (ACSO), TOGETHER was founded to address the rising prevalence of visual impairment and to combat the stigma and marginalization faced by the disability community.

Position Overview

Reports To: Executive Director or Deputy Executive Director

Duty Station: Addis Ababa, Head Office

Contract Type: Permanent

About the Organization's Work

TOGETHER is currently implementing the project "Holistic Support for Persons with Visual Impairment and Other Disabilities," funded by German-based organizations and individual donors. Our operational footprint includes various sub-cities of Addis Ababa, the Sebeta Center for the Blind, and several prominent higher education institutions, including Addis Ababa, Kotebe Metropolitan, Bahir Dar, Debre Berhan, and Ambo Universities.

Purpose of the Position

The Executive Secretary/Administrative Assistant will ensure the smooth functioning of the Executive Director Office by managing communications, schedules, and documentation, while facilitating effective coordination between the Executive Director and internal and external stakeholders.

Key Responsibilities

• Manage the Executive Director's calendar, schedule appointments, and coordinate meetings with internal and external stakeholders
• Prepare and organize daily briefing materials, presentations, and other documentation for the Executive Director
• Serve as the primary point of contact for the Executive Director, screening and managing incoming communications (emails, phone calls, and correspondence)
• Provide administrative support, including drafting and proofreading documents, arranging travel, and managing expense reports
• Coordinate information and document flow between the Executive Director and other departments