Executive Assistant to CEO

Role Summary

Under the supervision and guidance of the CEO, the Executive Assistant handles all clerical and administrative work for the Office of the Executive Director. This role is responsible for managing correspondence, maintaining company records, organizing meetings and logistics, and conducting essential office operations to support the CEO's daily activities and priorities.

Key Responsibilities

• Record meeting minutes using shorthand and produce clear transcriptions of main points and decisions for participants to review and follow up on
• Maintain the company's official corporate records, including management and board minutes, and file agreements between eTech and key stakeholders to ensure accurate historical and legal documentation
• Manage incoming personal and important messages for the CEO and handle routine correspondence promptly, ensuring time-sensitive items reach the appropriate recipient without delay
• Handle all communications professionally: answer and place calls, draft and type letters and memos, register and distribute incoming and outgoing correspondence, and maintain an up-to-date contacts list
• Plan and organize clerical activities of the CEO's office and perform administrative tasks required to support the CEO's daily work and priorities
• Receive, sort, register, and distribute mail to appropriate offices on time, maintaining a reliable log of incoming and outgoing documents to support traceability and accountability
• Manage and maintain secure custody of both electronic and paper copies of important and confidential company documents, protecting sensitive information and ensuring proper access controls
• Receive visitors, answer general inquiries, and provide relevant information
• Arrange and facilitate venues and logistics required for meetings and workshops organized by the company

Location

Addis Ababa, Ethiopia