Tender Notice for Supply of Multifunction Printer 

Tender Information

• Country: Rwanda
• Grant No.: IDA-E2670
• Tender Reference No.: RW-SAA-411456-GO-RFQ
• Location: Kigali, Rwanda

Overview

Smart Africa Secretariat invites interested suppliers with the capability to supply a multifunction printer to submit price quotations for the supply and delivery of one A3 color multifunction printer meeting the specifications outlined below.

Technical Specifications

Device Type: A3 Color Multifunction Printer (Print / Copy / Scan / Fax)

• Print Speed: 45 ppm (A4), 22 ppm (A3)
• Print Resolution: Up to 1200 × 1200 dpi
• Paper Capacity: 1,150 sheets standard; expandable to 4,850 sheets
• Paper Size: A6 to SRA3 (12" × 18")
• Duplex: Automatic duplex printing, copying, and scanning
• Scan Speed: 160 ipm (duplex) with 220-sheet document feeder
• Memory / Storage: 8 GB RAM, 256 GB SSD
• Connectivity: Gigabit Ethernet, USB 3.0, Wireless LAN (optional)
• Security: AES 256-bit encryption, TLS 1.3, IEEE 2600.2 certified
• Display: 10.1" color touch screen control panel
• First Page Out: ≤ 6.0 seconds (color), ≤ 4.5 seconds (B&W)
• Monthly Duty Cycle: 150,000 pages per month
• Mobile Printing: AirPrint, Mopria, and manufacturer mobile app support
• Finishing Options: Stapling, hole punch (optional finisher)

Required Features

• Secure Print Release: Print jobs held in queue until user authenticates at the device via PIN or ID card
• User Authentication: Support for LDAP, Active Directory, and card-based authentication (IC/NFC cards)
• 10-Key Numeric Pad: Built-in or optional numeric keypad for PIN entry and quick access codes
• ID Card Copy: Single-touch copying of both sides of ID cards onto one page
• Scan to Email / Folder: Direct scanning to email addresses, network folders (SMB), and FTP servers
• Searchable PDF (OCR): Optical character recognition to create searchable and editable PDF documents
• Cloud Connectivity: Native integration with cloud services