Tender Notice for Provision of Office Security Services

Organization Information

Sustainable Growers is a non-governmental organization (NGO) specializing in innovative coffee cultivation training techniques for smallholder women coffee farmers. The organization works to increase farmer visibility in the coffee supply chain across Rwanda, the Democratic Republic of Congo, and Tanzania, with support from Bloomberg Philanthropies. To date, the organization has positively impacted 86,507 women farmers and 315,901 family members.

Tender Details

• Tender Reference Number: SGR/OT/SS/03-2026
• Procurement Method: Open Tender
• Location: Kigali, Rwanda
• Date of Issue: 11th March 2026
• Submission Deadline: 21st March 2026

Scope of Services

Sustainable Growers is seeking qualified companies to provide office security services for its Kigali office.

Required Technical Documents

• Detailed technical specifications
• Financial proposal
• Quality assurance measures

Required Administrative Documents

• Copy of certificate of incorporation from RDB indicating company shareholders
• Valid tax clearance certificate from Rwanda Revenue Authority (RRA)
• Valid Social Security clearance certificate from RSSB
• Valid registration certificate/license to operate as a private security company from Rwanda National Police
• Confirmation that the bidder has an Electronic Billing Machine (EBM)
• Company profile summary

Bidder Qualifications

• Minimum of five years of experience in security services
• At least three original or notarized references required

Financial Requirements

• Detailed breakdown of prices must be provided in Rwandan Francs (RWF)
• All taxes and delivery costs to SGR offices must be included
• Prices must remain fixed for the contract period