Procurement Officer

About the Organization

Rutongo Mines Ltd is a tin mining company located in Masoro Sector, Rulindo District, Northern Province, Rwanda. The company is recruiting competent, qualified, and experienced staff for the following position.

Position Details

Department: Supply Chain
Reports To: Procurement Supervisor

Job Purpose

To manage the procurement of goods, services, and works in accordance with company policies and procedures, ensuring cost-effectiveness, quality, and timely delivery to support organizational objectives.

Key Responsibilities

Procurement Planning & Execution

• Assist in developing and implementing the annual procurement plan
• Source and evaluate suppliers based on price, quality, service, and delivery terms
• Prepare and issue Request for Quotations (RFQs), Request for Proposals (RFPs), and Purchase Orders (POs)
• Ensure procurement activities comply with organizational and regulatory requirements

Supplier Management

• Maintain and update the approved supplier/vendor database
• Negotiate contracts, terms, and delivery schedules with suppliers
• Monitor supplier performance and ensure adherence to contract terms
• Build and maintain strong working relationships with suppliers

Contract Management

• Draft, review, and monitor procurement contracts to ensure compliance
• Track contract performance and manage renewals or extensions
• Address non-compliance or disputes with suppliers where necessary

Cost & Quality Control

• Analyze market trends to identify opportunities for cost reduction
• Ensure that procured goods and services meet required quality standards
• Conduct periodic supplier and price benchmarking exercises

Documentation & Reporting

• Maintain accurate and up-to-date procurement records and documentation
• Prepare periodic procurement reports and updates for management
• Support internal and external audits