Consultancy for Development of Workplace Safety and Security Policy for Downstream Partners (CCOAIB, REFAC, IRIBA, CEIP, STRADH) Under the Twiyubakire Program

Background

The organization is committed to safeguarding its staff, partners, assets, beneficiaries, and operations. In line with this commitment, minimum organizational standards are required before formal partnership agreements can be established. Among these standards, a comprehensive Workplace Safety and Security Policy is critical.

Such a policy ensures that partners have robust structures and procedures to anticipate, prevent, and respond to risks that may affect staff safety, program continuity, and community well-being. Partners are expected to develop a Security Policy that:

• Aligns with international best practices and donor requirements
• Complies with national legal frameworks
• Reflects emphasis on accountability, safeguarding, and responsible operations

This policy will serve as a cornerstone for risk management, incident response, and overall security governance, while demonstrating the partner's readiness to operate responsibly and sustainably.

Assignment Objectives

The overall objective is to design and deliver a Workplace Safety and Security Policy tailored to each partner's operational context.

Specific objectives include:

• Assess current organisational security and workplace safety and security practices, risks, and gaps
• Develop a workplace safety and security policy covering physical, digital, and personnel security
• Ensure compliance with donor regulations, national laws, and occupational health and safety standards
• Provide practical guidelines for implementation, monitoring, and periodic review
• Build staff awareness and capacity to operationalize the policy effectively

Scope of Work

The consultant will:

• Conduct a comprehensive security risk assessment of partner operations
• Review existing policies, procedures, and donor requirements
• Draft a Security Policy covering physical, digital, and personnel security

Location

Kigali, Rwanda