Tender Notice for  Provision of Goods and Services

Tender Information

• Tender Reference Number: RICA04/03/2026
• Tender Title: RFQ for Farm Inputs
• Procurement Method: Open Tender
• Location: Bugesera, Rwanda

Key Dates

• Date of Issue: 12/03/2026
• Cut-off Date for Queries: 16/03/2026
• Submission Deadline: 19/03/2026

Definitions and Interpretation

In this tender document, unless the context indicates otherwise:

• RICA: Rwanda Institute for Conservation Agriculture
• Bidder: Any entity submitting a bid in response to this tender
• Contract: The agreement to be entered into between RICA and the successful bidder
• Goods: The items to be supplied as specified in the Schedule of Requirements
• Services: Any related services required in connection with the supply of goods
• Day: Calendar day

Invitation to Bid

RICA invites electronic bids from eligible bidders for the supply of goods and related services as detailed in the Schedule of Requirements.

Bid Submission Requirements

Submission Deadline: 19/03/2026

Submission Method: Electronic submission

Bid Format and Documentation

All bids must be consolidated into a single ZIP file and submitted in English. The ZIP file should contain all required documents, forms, and supporting materials organized in clearly labeled folders.

File Naming Convention: [YourCompanyName]Bid[Date: YYYYMMDD].zip

Document Formats:

• Technical proposals and written documents: PDF format
• Financial spreadsheets: Microsoft Excel format (.xlsx)
• Completed forms: PDF format with signatures where required
• Supporting documents: PDF format

File Size Requirements

The total size of the ZIP file should not exceed 30MB. For submissions exceeding 30MB, upload your ZIP file to a secure cloud storage service (such as Google Drive, OneDrive, or Dropbox) and include the shareable link in your submission email. Ensure the link permissions are set to "View only" and remain active for at least 30 days after the submission deadline.