Office Assistant

About the Company

Shagasha Tea Company Ltd is one of Rwanda's leading tea producers, located in the lush and fertile highlands of Rusizi District, Western Province. The company is dedicated to the cultivation, processing, and marketing of high-quality tea for both local and international markets.

Position Overview

Reports to: Managing Director

Department: Administration

Employment Type: Full-time

Job Purpose

The Office Assistant provides high-level administrative, secretarial, and organizational support to ensure the efficient operation of the Managing Director's office. The role involves managing schedules, correspondence, office coordination, and acting as a key point of contact between the Managing Director and internal/external stakeholders.

Key Duties and Responsibilities

Administrative & Secretarial Support

• Provide comprehensive secretarial support to the Managing Director, including typing, filing, photocopying, scanning, and document preparation
• Manage incoming and outgoing correspondence (emails, letters, phone calls) on behalf of the company
• Draft routine letters, memos, reports, and presentations as directed
• Maintain accurate and up-to-date filing systems (both physical and electronic)

Office Management

• Manage the Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements
• Coordinate meetings by preparing agendas, organizing meeting rooms, and ensuring availability of required materials
• Ensure the Managing Director's office operates smoothly and professionally

Communication & Coordination

• Serve as the first point of contact for the Managing Director's office
• Liaise with department heads, staff, board members, suppliers, and external partners as required
• Ensure timely flow of information between the Managing Director and relevant stakeholders

Location

Rusizi, Rwanda