Central Secretariat Officer

About the Organization

The National Agricultural Export Development Board (NAEB) is seeking self-motivated and qualified candidates to fill a Central Secretariat Officer position.

Position Overview

Under the overall guidance and supervision of the Director of Administration and Finance, the Central Secretariat Officer will provide comprehensive administrative and operational support to the Administration and Internal Support Divisions.

Key Responsibilities

• Perform office administrative duties including typing, correspondence, report preparation, mail distribution, filing, copying, faxing, and general contacting
• Handle financial administration tasks such as preparing and submitting invoices for payment, and preparing purchase requisitions and purchase orders
• Prepare requisitions, vendor master forms, and other related purchasing documentation
• Maintain organized filing systems for the Administration and Internal Support Divisions
• Process, type, and close out requisitions and purchase orders
• Order office supplies as needed
• Receive, process, and forward work order requests
• Maintain repair logs for copiers and telephones
• Ensure timely replies to all correspondence and maintain records of all outgoing mail and documents requiring signature
• Create and maintain filing and reference systems in accordance with established procedures
• Facilitate efficient internal and external communication
• Perform additional duties as assigned

Required Qualifications

• Bachelor's degree in Secretariat Studies and Office Management

Key Competencies

• Ability to work with minimal supervision
• Strong report writing and analytical skills
• Excellent teamwork and interpersonal abilities
• Ability to maintain organized documentation and filing systems
• Fluency in Kinyarwanda, English, and/or French

Location

Kigali, Rwanda