Spares and Materials Coordinator at Dover Engineering Limited

Job Role Objective

Support spares identification, specification and standardization, inventory management, contract and procurement interface management and integration, logistics coordination, equipment inventory and maintenance management, to ensure availability for effective and efficient maintenance of plant civil infrastructure assets.

Main Duties

• Identify spares for equipment and materials to support civil maintenance operations and implement a process to ensure availability
• Collect and maintain spares master data file including full buying description, photographs, and relevant technical and safety documentation, and load into the purchasing system to ensure standardization and facilitate procurement
• Establish minimum and maximum levels for all spares and materials, track inventory levels, and perform regular audits to prevent stock-outs and overstocking
• Provide technical support for the procurement process, including timely resolution of vendor queries and management of relationships with contract and procurement specialists
• Identify and manage disposal of obsolete, surplus, moribund, or damaged items in quarantine within the inventory, and identify replacement stock where applicable to ensure availability of fit-for-purpose spares and materials
• Collaborate with discipline and construction engineers for resolution of specification issues to prevent supply of off-specification items to stock and reduce the risk of stock-outs
• Maintain accurate records of all transactions related to spares issuance from stores and procurement of new items to ensure visibility and traceability
• Liaise with planners and schedulers to ensure optimal deployment and utilization of equipment
• Develop and implement stock review programs to identify duplicates and wrongly grouped items to achieve cost avoidance and savings
• Manage equipment inventory to support operational requirements