Senior Administration Officers at Sayed Farms Limited

Role Summary

The Senior Administration Officer is responsible for independently handling and coordinating all core administrative, immigration, accommodation, housing, utilities, vehicle documentation, travel logistics, and vendor-related activities across the company. This role ensures smooth daily operations, timely follow-up on critical administrative tasks, and full compliance with immigration and housing requirements.

Key Responsibilities

Immigration, Work Permits & Visas

• Manage the full process of STR, TWP, CERPAC, Minor Visas, extensions, and renewals
• Maintain accurate immigration documentation and track all expiry dates
• Coordinate with immigration agents, embassies, and government offices
• Follow up proactively to avoid delays or violations
• Manage the full process of quota applications (new and renewal)

Accommodation & Housing Coordination

• Arrange and prepare accommodation for new joiners, expatriates, and visitors
• Ensure all units are properly set up with utilities, cleanliness, and readiness before arrival
• Maintain updated tracking of occupied, vacant, and reserved units
• Coordinate move-in/move-out, key handovers, and inventory management
• Follow up with the Maintenance Department on all ongoing work and report new maintenance requirements promptly
• Manage all electronics in the guest houses, including coordination with relevant service companies and outsourced technicians

Housing Rentals, Leases & Hotels

• Follow up on lease renewals, rent payments, service charges, and WHT processing
• Maintain an updated housing portfolio and all related lease documentation
• Communicate with landlords regarding repairs and housing matters
• Secure and manage corporate hotel rates and bookings across branches

Company Vehicles & Registry

• Maintain accurate records for all company vehicles including allocation, insurance, repairs, and documentation