Procurement Officer at Hotel Capitol

Job Summary

The Procurement Officer is responsible for sourcing, purchasing, and managing supplies, equipment, and services required for hotel operations. The role ensures cost-effectiveness, quality compliance, timely delivery, and proper documentation in line with hotel policies. This position offers a great opportunity for career growth.

Key Responsibilities

• Source and purchase food items, beverages, housekeeping materials, maintenance supplies, and office consumables
• Identify reliable vendors and negotiate prices, terms, and delivery schedules
• Prepare and process purchase orders in line with approved budgets
• Ensure timely delivery of goods and confirm quality and quantity upon receipt
• Maintain accurate procurement records, invoices, and supplier documentation
• Monitor stock levels and work closely with storekeepers to prevent shortages or overstocking
• Conduct market surveys to ensure competitive pricing
• Handle vendor relationships and resolve supply-related issues
• Ensure compliance with hotel procurement policies and internal controls
• Support periodic audits by providing procurement records
• Coordinate with kitchen, housekeeping, maintenance, and front desk departments on supply needs

Qualifications & Requirements

• Minimum of OND/HND/BSc in Procurement, Business Administration, Accounting, or related field
• Proven experience (2–5 years) in procurement, preferably in a hotel or hospitality environment
• Strong negotiation and vendor management skills
• Good knowledge of local suppliers and markets
• Excellent record-keeping and documentation skills
• Basic accounting and inventory management knowledge
• Proficiency in Microsoft Office (Excel, Word)
• High level of integrity and accountability

Key Skills & Competencies

• Attention to detail
• Cost control and budgeting
• Communication and interpersonal skills
• Time management
• Problem-solving ability
• Ability to work under pressure