Personal Assistant to the Group Managing Director (GMD) at Proforce Limited

Position Overview

Proforce Limited seeks a highly qualified Personal Assistant to the Group Managing Director (GMD) to provide comprehensive administrative, organizational, and operational support. This role is critical to ensuring the efficient operation of the GMD's office within the automobile manufacturing industry. The ideal candidate will demonstrate exceptional professionalism, discretion, initiative, and the ability to manage complex schedules, communications, and business operations.

Key Information

• Location: Ode Remo, Ogun State, Nigeria
• Industry: Automobile Manufacturing
• Reports To: Group Managing Director

Executive Support Responsibilities

• Manage the GMD's daily schedule, calendar, appointments, and travel arrangements
• Prepare meeting agendas, minutes, action plans, and follow-ups
• Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the GMD
• Assist in planning and coordinating internal and external meetings, conferences, and presentations

Office & Administrative Management

• Maintain organized filing systems (physical and digital) for confidential documents
• Draft high-quality letters, memos, reports, and internal communications
• Coordinate the flow of information between the GMD's office and various departments

Business & Operational Support

• Conduct research, prepare briefs, and compile business reports as required by the GMD
• Support the GMD in monitoring project updates, department reports, KPIs, and operational performance
• Follow up on assigned tasks across departments to ensure execution and timely feedback

Stakeholder & Relationship Management

• Liaise with internal and external partners, clients, suppliers, and government agencies
• Represent the GMD's office with utmost professionalism and confidentiality
• Manage protocol arrangements for official visits, board meetings, and executive guest accommodations

Automotive Industry Support

• Support the GMD with product rollout plans, production updates, and performance dashboards
• Maintain awareness of industry developments relevant to the organization