Personal Assistant to the Executive Director

Position Overview

We are seeking a highly organized, efficient, and proactive Personal Assistant to support the Executive Director in daily operations, project coordination, and administrative tasks. The ideal candidate must be smart, presentable, tech-savvy, detail-oriented, and trustworthy, capable of managing multiple priorities while maintaining discretion and professionalism.

Key Responsibilities

• Provide comprehensive administrative support to the Executive Director, including scheduling, correspondence, and meeting coordination
• Manage and organize the Executive Director's calendar, appointments, and travel logistics
• Handle confidential documents, files, and communications with the utmost discretion
• Coordinate with internal departments, vendors, and external partners on behalf of the Executive Director
• Prepare reports, presentations, and documents as required
• Attend meetings, take minutes, and ensure timely follow-up on action items
• Assist in planning and executing company events, site visits, and marketing activities
• Support the Executive Director in monitoring project timelines, deliverables, and team performance
• Handle social and digital communication (emails, calls, and basic online correspondence)
• Perform other duties as assigned to enhance executive efficiency and company productivity

Education & Qualifications

• HND or B.Sc. in Business Administration, Secretarial Studies, Management, or related discipline
• Additional certification in Executive Assistance, Office Administration, or Project Management is advantageous

Experience

• Minimum of 3 years' experience as a Personal Assistant, Executive Assistant, or Administrative Manager
• Prior experience supporting senior executives is a strong advantage
• Must be available on-call when necessary for urgent business activities

Key Competencies

• Smart, articulate, and presentable
• Tech-savvy with proficiency in office software and digital tools
• Detail-oriented and highly organized
• Trustworthy with strong discretion and professionalism
• Capable of managing multiple priorities effectively