Personal Assistant at Eunisell

Job Summary

The Personal Assistant provides high-level administrative support to the Group Managing Director by managing the office, conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

This role requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. This position offers excellent opportunities for career growth.

Essential Job Functions

• Act as the point of contact between the GMD and internal/external clients
• Provide high-level calendar management for the GMD, prioritize inquiries and requests, and make judgements and recommendations to ensure smooth day-to-day engagements
• Arrange and handle all logistics for GMD's meetings and events: schedule meetings, draft agendas, develop and compile presentation materials, and record and circulate meeting minutes
• Undertake a broad variety of administrative tasks and assist with special projects
• Work closely with the GMD to keep him well informed of upcoming appointments, commitments, and responsibilities, with appropriate follow-up
• Coordinate GMD's communications by receiving calls, taking messages, responding to emails, drafting letters and documents, collecting and analyzing information, and routing correspondence
• Exercise high-level proficiency in collaboration and delegation of duties
• Handle requests and queries appropriately
• Arrange corporate events outside the workplace
• Manage GMD's travel arrangements and itineraries
• Take dictation and minutes, and accurately enter data
• Produce reports, presentations, and briefs
• Develop and maintain an organized and efficient documentation and filing system
• Uphold strict confidentiality at all times