Operations Officer at Vantegral Consulting

Job Summary

We are seeking a motivated Administrative Officer to join our team and support daily office, leasing, and property management procedures. A successful candidate will serve as the point of contact for all employees, tenants, agents, lawyers, and clients, providing comprehensive administrative support and resolving their queries efficiently.

Key Responsibilities

• Develop and implement new administrative systems, including records management of property portfolio, expenditure tracking, and vendor/client contact information
• Record expenditure and manage office/project budgets and finances, including preparing financial reports
• Prepare weekly and monthly reports on work-related activities
• Organize filing systems for important and confidential company documents
• Undertake administrative tasks such as managing important and confidential agreements between the company and clients
• Vet, negotiate, and ensure prompt payment of bills to relevant authorities, bodies, and vendors
• Develop and consistently update an efficient tracking system for tenant lease agreements, including expiry dates, renewal dates, and pricing updates
• Conduct office supplies inventory and ensure necessary supply, including maintaining office equipment
• Create and manage databases of contact details for clients, vendors, and service providers
• Manage relationships with contractors and service providers
• Maintain office condition and arrange for necessary repairs
• Carry out staff recruitment, onboarding, and exit processes
• Promote staff development and training
• Demonstrate knowledge of the company's property portfolios, including occupancy status, rental market situations, and market rates for properties
• Manage the full property leasing procedure with potential clients, agents, and lawyers to ensure proper due diligence is conducted before tenant acceptance