Office Manager at Estuary Business Solutions (EBS)

About the Role

We are seeking a dynamic Office Manager to join our expanding team. This role combines financial management with administrative oversight, requiring strong accounting skills and operational expertise across multiple business functions.

Financial Responsibilities

• Prepare and post receipts, deposits, purchase orders, requisitions, invoices, refunds, and other standard bookkeeping tasks
• Manage accounts receivable and accounts payable
• Oversee stock accounts and office supplies inventory
• Manage company liabilities including insurance premiums and related obligations
• Prepare, file, and maintain records of company tax invoices, payments, and financial documents
• Review and process employee reimbursements
• Coordinate with tax advisors and ensure compliance with tax filing requirements
• Prepare, track, and reconcile ledgers and budgets
• Create financial and inventory reports
• Identify and correct miscalculations and financial discrepancies
• Maintain and update accounting databases
• Manage cash flow operations and internal controls for accounts payable and receivable
• Conduct weekly and monthly reconciliation of all financial services

Administrative Responsibilities

• Process and manage payment of all office and apartment utility bills (electricity, internet, phone, waste disposal, DSTV, diesel, fuel, etc.)
• Manage subscription updates and coordinate computer system upgrades
• Maintain operational relationships throughout the organization and provide timely solutions to identified issues
• Ensure prompt escalation and resolution of matters requiring support
• Ensure knowledge of and compliance with safety regulations and facility maintenance procedures
• Respond promptly to operational requests and concerns
• Develop and streamline operational efficiencies
• Implement energy-saving and sustainability initiatives

Key Requirements

• Strong accounting and bookkeeping skills
• Proficiency in financial operations and cash flow management
• Experience with accounts payable and receivable management
• Knowledge of tax compliance and filing requirements
• Familiarity with safety regulations and facility maintenance procedures
• Excellent organizational and multitasking abilities
• Proficiency with accounting databases and software
• Strong attention to detail and accuracy

Location

Lagos, Nigeria