Front Desk Admin / HR Assistant at OBSIDIAN Capital Limited

Role Overview

As the Front Desk Administrator / HR Assistant, you will be the face of OBSIDIAN Capital Limited. You'll be the first point of contact for guests, vendors, and callers, while also supporting HR operations behind the scenes. From greeting visitors to helping onboard new hires, this role blends administrative precision with a people-first approach.

This is a full-time, onsite position based in our Ikoyi office in Lagos. It requires a high level of organization, discretion, and professionalism. You'll need to manage multiple priorities, stay calm under pressure, and consistently demonstrate a welcoming and professional attitude.

Key Responsibilities

Front Desk Operations

• Welcome and attend to all in-person visitors professionally and promptly
• Operate the main phone line—ensure it is active by 9:00 AM and closed by 5:00 PM daily
• Screen, route, and follow up on incoming calls, messages, and inquiries
• Maintain a tidy and organized front desk and reception area
• Log visitor entries, manage deliveries, and coordinate with vendors and service providers
• Support meeting room scheduling and ensure readiness for internal and external meetings

Administrative Support

• Track and replenish office supplies and cleaning materials in collaboration with Admin and Facility teams
• Handle filing and organization of office documents
• Maintain calendars for HR appointments, interviews, assessments, and general office activity
• Monitor office maintenance needs and liaise with the Facility Manager for prompt resolution

HR Assistant Duties

• Assist with interview scheduling, candidate communication, and basic recruitment coordination
• Support employee onboarding—prepare welcome kits, manage forms, and organize workspace setup
• Keep employee records updated—attendance logs, leave trackers, contact lists, etc.
• Assist with drafting HR letters and internal memos under supervision
• Coordinate staff engagement activities and initiatives