Executive Assistant at HR Aid

About the Role

Our client is seeking a highly organized and proactive Executive Assistant to support daily business operations. This position offers excellent opportunities for career growth and development.

Key Responsibilities

• Prepare, edit, and draft reports, presentations, and correspondence ensuring content is clear, accurate, and delivered on time
• Proofread materials for grammar, spelling, and formatting errors
• Conduct research on industry trends, competitive analysis, and relevant topics, providing summarized findings and recommendations to support strategic decision-making
• Manage executive calendars, schedule appointments, meetings, and conference calls
• Coordinate with internal and external stakeholders to ensure seamless scheduling and time management
• Track progress of ongoing projects and ensure deadlines are met
• Maintain and organize project documentation, including timelines, deliverables, and meeting notes
• Accurately input and maintain data in internal databases, spreadsheets, and systems while ensuring data integrity
• Generate reports as needed from maintained data systems
• Assist with business development efforts, including lead generation, client outreach, and follow-up
• Support proposal writing for client projects seeking funding
• Perform additional responsibilities as required

Required Qualifications

• Associate's or Bachelor's degree in Business Administration, Communications, or related field
• 4+ years of professional experience in an executive assistant or similar administrative role

Key Skills & Attributes

• Highly organized and detail-oriented
• Proactive and efficient
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency with office management software and tools

Location

Lagos, Nigeria