Executive Assistant at Buckler Ordnance Systems Limited

Job Summary

We are seeking a detail-oriented and proactive Executive Assistant to support the office of the CEO and our Business Development team. The ideal candidate will have exceptional organizational skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our business development initiatives and supporting the team in achieving strategic goals.

Key Responsibilities

• Provide comprehensive administrative support to the CEO and Business Development team, including managing calendars, scheduling meetings, and handling communications
• Prepare documents, draft correspondence, and follow up on action items
• Research and contact prospective clients, craft sales pitches, and prepare proposals and introduction letters
• Support project management activities by tracking timelines, coordinating with stakeholders, and ensuring deliverables are met
• Maintain strong client relationships, organize client meetings, and assist with contracts and related documentation
• Coordinate events such as conferences and business meetings, managing all logistics to ensure smooth and successful execution

Required Qualifications

• Bachelor's degree in Business Administration, Marketing, or a related field
• 2-5 years of experience as an Executive Assistant, preferably within the business development or sales sector
• Exceptional organizational and multitasking skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and as part of a team
• High level of professionalism and discretion

Preferred Experience

• Experience in the manufacturing or defence industry