Executive Assistant at Beacongate Limited

Job Summary

As the Executive Assistant at Beacongate Limited, you will provide comprehensive administrative and executive support to senior leadership. This role offers excellent career growth opportunities and involves managing calendars, coordinating travel, preparing reports, and liaising with stakeholders across the organization. You will work independently while managing multiple priorities in a fast-paced environment, contributing significantly to the overall success of the team.

Key Responsibilities

• Act as a bridge between executives and employees, clients, and business partners
• Manage and maintain executives' schedules, including scheduling appointments and meetings
• Coordinate travel arrangements, including flights, accommodations, and itineraries for executives
• Prepare and edit business correspondence, reports, presentations, and other documents as required
• Assist in the preparation of agendas and materials for meetings and take minutes as needed
• Handle confidential information with discretion and maintain a high level of integrity
• Serve as a liaison between executives and various internal and external stakeholders
• Perform general office duties such as answering phones, managing emails, and maintaining filing systems

Requirements

• 1-2 years proven experience as an Executive Assistant or similar administrative role
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong written and verbal communication skills
• Proficiency in Canva and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and manage multiple projects simultaneously
• Strong attention to detail and problem-solving skills
• High degree of professionalism and confidentiality in handling sensitive information
• Professional demeanour and strong interpersonal skills