Executive Assistant (Admin) at GVA Partners

About the Role

An exciting opportunity has arisen for a motivated professional to join GVA Partners as an Executive Assistant. This role provides comprehensive administrative support to the executive office, ensuring the smooth operation of the organization. The Executive Assistant serves as a quality control personnel, ensuring that every directive from the Chairman—including tasks and communications—is implemented satisfactorily within the desired scope and strategic objectives.

Key Responsibilities

• Provide administrative assistance, including writing and editing emails, drafting memos, and preparing communications on the executive's behalf
• Ensure timely implementation of all directives and tasks from the Chairman by responsible departments
• Manage the Chairman's calendar, including scheduling appointments and prompting awareness of activities and programs
• Organize internal and external meetings, including scheduling, sending reminders, and coordinating catering when necessary
• Attend all meetings with the Chairman, prepare detailed minutes and reports on action plans
• Handle client accommodation bookings on behalf of the Chairman
• Maintain accurate and up-to-date records and databases
• Provide timely reminders to the Chairman on strategic initiatives and projects, and monitor implementation and compliance by responsible parties and departments
• Respond to all mail and text communications, and answer phone calls in a professional manner
• Receive official deliveries on behalf of the company
• Maintain confidentiality and discretion in handling sensitive information

Required Skills & Qualities

• Strong leadership and problem-solving skills
• Ability to work collaboratively across departments
• Excellent organizational and time management abilities
• Professional communication skills
• Discretion and trustworthiness in handling confidential matters

Location

Lagos, Nigeria