Executive Assistant / Admin Assistant at Woodgate Structure Limited

Position Overview

This position offers a great opportunity for career growth. An Executive Assistant role involves high-level administrative and strategic support for senior executives. The successful candidate will focus on calendar management, travel coordination, communication, project management, and acting as a gatekeeper for senior leadership. This role requires discretion, organization, and proactivity to ensure smooth operations and efficient workflow.

Key Responsibilities

• Manage complex executive diaries, schedule meetings, set reminders, and prioritize senior management time
• Screen and direct calls and emails, draft correspondence including memos, emails, and reports, and manage internal and external communications
• Arrange flights, accommodations, and travel itineraries; handle expense reports and travel logistics
• Prepare presentations, spreadsheets, and reports; maintain organized filing and document management systems
• Assist with special projects, conduct research, track progress, and support strategic business initiatives
• Serve as a key point of contact between the executive, internal staff, clients, and external partners, managing professional relationships
• Handle sensitive and confidential information with utmost discretion and integrity
• Oversee general office operations and potentially manage administrative staff

Essential Skills & Qualifications

• Excellent organizational and time management abilities
• Strong written and verbal communication skills
• Proficiency with office software and digital tools
• Discretion and ability to handle confidential information
• Proactive approach to problem-solving and initiative
• Professional demeanor and business acumen

About This Role

The Executive Assistant acts as a strategic partner supporting business operations at a high level, often requiring significant experience and independent initiative to effectively support senior leadership.